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link to front page of the web site for World Fantasy Convention 2015
 
Saratoga Springs
Getting There
The City
The Saratoga Hilton
Overflow Hotels
Saratoga City Center
 
Guests of Honor
Steven Erikson
Chelsea Quinn Yarbro
 
Toastmaster
Paul Di Filippo
 
Special Guests
Glen Cook
David Drake
Lloyd Currey
Rick Lieder
Kathe Koja
 
In Tribute
Graham Joyce
 
Waiting List
Supporting Membership
 
Registered Members
 
World Fantasy Awards
Life Achievement
2015 Nominees
 
Programming
Program
Dealers' Room
Art Show
Richard Powers Exhibit
Banquet
Publisher Liaison
 
Code of Conduct
  ART SHOW


THIS IS A JURIED SHOW.

Note that this World Fantasy Art Show will not be accepting any mail-in art.

What To Send Us

If you exhibited in 2 of the last 4 World Fantasy Art Shows, or you have been a Guest of Honor at a World Fantasy Convention, or you have been a World Fantasy Award winner you just need to fill out the space request form, include the name of the shows in which you exhibited and the show director (we are required to check), and payment for the amount of space you wish to reserve.

If you do not qualify under the above criteria, you do need to submit samples for the jury. To be considered for this show we must have your jury samples no later than July 30, 2015. Samples can be: tear sheets, photos, magazine covers, slides. Please do not send originals of any kind, full-sized prints, or transparencies. Electronic submissions are acceptable.

If you would like mailed materials returned to you, you must include a stamped, self-addressed envelope large enough to hold your samples.

At least 3 but no more than 6 samples must be included. If you submit samples via postal mail please send 3 copies of each sample. Space will be allocated with the concurrence of the jury for inclusion in the WFC art show.

Art Show Letter
DOC-Art Show Letter
DOC format
TXT-Art Show Letter
TXT format
RTF-Art Show Letter
RTF format
PDF-Art Show Letter
PDF format

This letter is a copy of all the text appearing on this page. Download a copy for your convenience.
Please send in your space request form with your jury materials to the address, email or USPS, on the form. This will enable us to put your name on your space as soon as the jury has passed your work without the additional delay of another mailing. Do not send the fee until you are approved. If you are approved for the show, we will send you a confirmation letter via email and a bill for your space at that time. Payment must be made within one month of acceptance. Failure to send payment will result in the invitation to display in the WFC Art Show being withdrawn. If you need to change your reservation you may do so then. If you are not approved, we will send you a note to that effect as well. Decisions of the jury are final. Remember, electronic submissions are acceptable.

Mail-In Artwork

World Fantasy 2015 Art Show will not be accepting mail-in artwork.

Space

There will be ample space for both 3-Dimensional and 2-Dimensional work. All 2-Dimensional work and print shop display will be on lighted 4' by 6' panels. Please let us know if you have any special needs (electricity, free-standing artwork) and we will try to accommodate them. There will be print shop space available to exhibiting artists. We will provide hanging hardware (hooks, clips, etc.).

We will have some space for special displays. If you wish to bring a special display for your art, we will try to accommodate you, but there may be space limitations. All such requests will be handled on a case-by-case basis.

Print Shop

Open to exhibiting artists only. There will be no commission. A flat fee of $1 per item entered will be charged. For example, if you bring four copies each of 4 different prints the fee will be 4 x 4 x $1 or $16. All prints will be hung on long pegboard hooks in the print shop.

Costs

Panel fees are US$75 for a 4' x 6' panel, US$150 for 2 panels and US$225 for 3, with a maximum of 3 panels (1 bay) per artist. Tables are $75 for a 6' x 30" table, $40 for a 1/2 table and $20 for a 1/4 table, with a maximum of 2 tables per artist. There is a maximum of 3 units, total table and panel space, per artist. All funds must be in US dollars drawn upon a US bank. Make checks and money orders payable to World Fantasy 2015. If you wish to pay by credit card, payment may be made through PayPal to treasurer@LASTSFA.com. To insure that your payment is properly credited be certain that your name on the registration form is noted on the PayPal form. You MUST also indicate that your payment is for WFC2015 Art Show fees. You do not need to be a PayPal member to use your credit card. However, if you are a PayPal member, PayPal requires you to sign in to your PayPal account.

If you need to withdraw from the Art Show you must do so by October 15, 2015 to avoid forfeiting your fees. If this presents a hardship please contact the Art Show directors. After that date your fees will not be refunded.

Please note: we will not be collecting a commission on art show sales.

Space Request Form
DOC-Art Show Letter
DOC format
TXT-Art Show Letter
TXT format
RTF-Art Show Letter
RTF format
PDF-Art Show Letter
PDF format

This form has all the details you need to request space in the Art Show. Download a copy for your convenience.

 

Deadlines

Art Show registration deadline 30 July 2015. Jury decision by 31 August 2015. Notification of Artists of jury selection by 5 September 2015.

Awards

There will be art show awards given out.

Volunteering

Support your fellow artists! We need volunteers! If you would like to help with set-up, tear-down, or in any other way, please email us at artshow@wfc2015.org.

WFC Rules

 •  WFC Art Shows are juried. All art must be of a fantasy or dark fantasy nature. All art must be of professional quality as determined by the Art Show Jury. Juries should include two to three persons, at least one of whom may be a professional artist, artist agent, or art director. Artists who have been successfully juried at least twice in the past four years do not need to be juried again for the current year.
 •  Artists who have been a Guest of Honor at a World Fantasy Convention or have been a World Fantasy Award winner are exempt from the jury selection process.
 •  Art Shows should allow both two-dimensional and three-dimensional art, fine jewelry and prints. Jewelry must be art (unique), not craft (mass-produced). All jewelry must contain more than 50% unique material if a mixture of mass-produced and unique art is used to make the piece.
 •  Prints should appear in the Print Shop of the Art Show unless they are of limited run (100 or fewer in a run). Only work by artists exhibiting original art will be allowed in the Print Shop.
 •  If mail-in art is permitted, return shipping expense must be included by the artist in case the work fails to sell or is Not-For-Sale (NFS).
 •  Agented art will be accepted. An artist may designate an agent to bring their artwork to and from the Art Show. This person will be responsible for hanging/displaying the art and making any decisions regarding it at the convention. The artist must give them a letter authorizing them to act on their behalf, to be handed in at check-in.
 •  Panels and tables should be priced to encourage participation by excellent artists. The Art Show may take a commission on any sales.
 •  Charges for work in the Print Shop may be different than panel/table rates. A commission may be charged for Print Shop sales.
 •  Art Shows should allow diverse artistic mediums. Digital art should be created as original as possible, such as print-once-and-destroy-file or printed once at a high resolution at a large size for display.
 •  All exhibiting artists or their agents must be attending or supporting members of the convention.
 •  Art Shows should pay artists their sales funds, minus commissions and shipping fees if any, within 30 to 90 days of the close of the convention.

Rules Specific to this WFC

 •  Art should be of a Fantasy, Horror (Dark Fantasy), or similar theme. Science fiction art with fantasy elements is also acceptable. Only original artwork will be hung in the show. There will be no "resold" artwork allowed--all work must be the property of the artist exhibiting at the show. Exceptions may be made for special exhibits. An agent may be designated to bring artwork to and from the Art Show.
 •  The 41st WFC reserves the right to refuse the exhibition of any piece for any reason. Works that are judged to be libelous, plagiaristic, obscene, or detrimental to the value of trademarked characters will not be permitted. Likewise, no artwork from commercial patterns, kits, or molds is permitted. If you have any questions, include a sample of the questionable piece with your jury materials. If problems arise, you may be requested to not show a particular piece.
 •  All 2-Dimensional artwork must be matted, mounted, or framed. When hanging, please allow enough room for bid sheets. Small 3-Dimensional artwork (such as jewelry) must be in a lockable, closed display case. Small items without a case should be securely fastened to a larger display board or device. Limited display case space may be available; please inquire. The 41st WFC is not responsible for theft or damage to small pieces displayed without these precautions.
 •  All artwork must be clearly labeled. A bid sheet must be made out for all pieces, whether for sale or not. The piece number must be on the back/bottom of each piece (on stickers which will be provided), as well as the artist's name and piece title.
 •  Once entered in the show, no piece may be withdrawn before the close of the show on Sunday, nor may the conditions of sale, amount of minimum bid, NFS status, etc., be changed without the express approval of the Show Director.
 •  The Art Show will be set up Wednesday morning. Art will be accepted for display starting Wednesday afternoon until noon on Thursday. A receipt will be issued for all art accepted. Artwork may not be reclaimed without this receipt and identification. If you cannot reclaim your art yourself, please make prior arrangements with the Show Directors for your agent.
 •  There will be 10 written bids on the bidsheet. Pieces not won in the 10 bids will be decided on the spot at the close on Saturday. The Directors reserve the right to reduce or increase the number of bids required.
 •  Photos will not be allowed within the art show without the express permission of the Show Directors. Please do not give anyone permission to photograph your artwork in the Art Show. Press photographers may be allowed to take wide-angle shots of the room, or photograph a particular artist's panels with the artist present, but only with permission from the Show Directors.

Print Shop

All prints must be clearly labeled with the artist's name, the title, and the print shop price. We encourage shrink-wrapping for the print shop copies, to protect against damage from handling.

Both matted and non-matted copies are allowed in the print shop, but non-matted copies must be either packaged in plastic with cardboard backing or rolled into tubes with one matted copy for display. No loose non-matted prints will be allowed in the Print Shop.

General Information

All pieces are sold without any reproduction rights. We will provide a list of pieces sold, with the names and addresses of the purchasers.

Be prepared for the Art Show staff to handle your sold artwork. Please provide packing materials for small 3-Dimensional objects.

You do not have to be a member of the 41st WFC to exhibit in the Art Show. However, if you do not have a membership, your agent must have a membership (see WFC rule 10 above). Once the convention begins, everyone must have a convention badge in order to gain access to the show. You or your agent should plan to pick up all artwork between the hours of 10:00 am and 3:00 pm Sunday.

If you have any questions, please feel free to email us at artshow@wfc2015.org.



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